The Records Management & Archival Services (RMAS) Unit of the Information Management Branch is undergoing a digital shift in its archival services.

The Unit has explored and is currently utilizing digitization equipment to capture aging documents for digital storage.

Officers are currently undergoing in-house training to familiarize themselves with the digitization process.

It is hoped that the skills and knowledge attained from the trainings will be passed on to the department’s executive assistants, record clerks and information officers for each branch/office.

The digital archival process involves:

  1. Updating manual file indexes.
  2. Replicating the file indexes and expanding them into electronic file structures.
  3. Auditing physical files for archival.
  4. Scanning physical files and storing them into their proper digital files.
  5. Transferring the electronic filing system onto physical storage media.

vagi igo archival inspection

Manager for Records Management & Archival Services (RMAS) Unit, Mr Vagi Igo has commended his staff on the progress made, thus;

“I am very pleased with the initiative and progress of our digitization project. We have begun the scanning and electronic filing of archival records to free up much needed space in our physical storage locations.

“For current/active records, we encourage our colleagues in other branches and offices to maintain their physical filing system and pass on these documents to our Records Management & Archival Services Unit for storage once the records are marked as closed.

“Training of Information Management Officers, Executive Assistants and Administrative Clerks in records management has been a challenge but we have plans to conduct in-house training for both the manual and digital processes.

The key to this digital transformation is the manual file index created for each branch or office and the success of the overall project is dependent of both the manual and digital process working together hand in hand,”  said Mr. Vagi Igo

The next stage would be the digitization of current/active files for easy storage and retrieval by respective branches/offices. The manual files will be kept by RMAS after they are closed for filing.

Justice Minister visits CPRJ Coordination Branch

DJAG providing parolees with re-integration & deterrence options

Parolees are now included in the distribution of day old chicks as part of their re-integration & deterrence program. The program is supported by Zenag Chicken (Highlands Products Ltd) since they entered an agreement with the Department of Justice & Attorney General in 2016.

For the complete newsletter, check out this link: CPRJ Final Newsletter 2nd Edition

The Ripple is a medium of sharing information, building on new ideas and learning about Crime Prevention and Restorative Justice in the Country. It is published to update the partners and stakeholders of the initiatives taken by the PNG governemnt through the Crime revention and Restorative Coordination Branch of DJAG

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On the 11th of May 2016; Goodman Fielders re-supplied the NCD Chicken Project sites with the first batch of feed supplies, consisting of 36 bags of chicken 

25 starter and 11 finisher, feeds.

The Sabama site (Vadavada) received 9 starter and 4 finisher feed bags which were delivered to Pastor Japheth Mark’s residence, the assistant pastor of the National 

Pic07121603Reformation Ministry located at Taurama.

The Department of Justice & Attorney-General (DJAG) under the 2014-2017 Corporate plan mentions that in order to achieve the vision of “creating a just, safe and secure society for all.”

DJAG is focusing on implementing the sustainable development program, also known as the “five year infrastructure and Capital works Program” which concerns the upgrading and maintenance of existing infrastructure, including the building and maintenance of Community Justice Service Centres (CJSCs) in partnership with Sub-National Governments of PNG consisting of the Provincial Governments, District Development Authorities (DDAs) and the Local-Level Governments (LLGs).

DJAG through the Crime Prevention & Restorative Justice branch, Assets & Facilities branch and other branches are building CJSC infrastructure in selected provinces with funding support from interested Sub-National Governments and DDAs.

On the 14th May, 2016, the Angoram CJSC groundbreaking ceremony was witnessed in the Angoram district, East Sepik province.

Pic07121604New knowledge and research leads to the improvement of a persons general well-being.

An organization also works on similar principles. New skills, knowledge and practices will greatly improve an organization’s performance in better serving the needs of its clients.

On the 11th May 2016, a delegation from the Crime Prevention & Restorative Justice (CP&RJ) Coordination Branch visited the National Research Institute (NRI) meeting with Dr. David Craig    and his research team.

The discussions on this occasion with Dr Craig and Fiona Hukula focused on the latest documented research on mediation approaches/ practices that are been practiced in the country, especially in the NCD and Lae District areas.

The discussions touched on the draft report by Dr Craig and his team, titled “Come and See the systems in place” Mediation Capabilities in PNG’s urban settlements, which has the potential to provide insights into the re-development of Restorative Justice training approaches.

 

The Vision 2050 mentions that the first Strategic Focus Area out of the total of seven is Human Capital Development, Gender, Youth and People Empowerment that uses the five guiding principles of the constitution as a basis.

There is mention of creating programs and systems to improve and expand youth participation with focus on addressing current, persistent, socioeconomic inequalities to reduce poverty and reduce economic and financial disparities.

DJAG and the PNG Correctional Services (CS) are currently dialoguing to review and expand education-training opportunities for adults and Youths having conflict with the law. Initial focus is on the disadvantaged adult and youth population situated at correctional facilities throughout the country.

The first formal meeting was conducted at the Bomana Correctional facility on 18th May, 2016

The DJAG Corporate Plan 2014-2017 under Key Result Area 6 mentions that effective Corporate Management and Sector Coordination will lead the implementation of the specialist Justice Administration course resulting in highly trained DJAG personnel that would be more productive for the Department.

Restorative Justice is commonly linked with mediation and compensation. However, the real sense of a restorative justice comes into play when the victim, perpetrator andPic07121602 the community are represented, more focus being on the needs of the victim rather than the perpetrator or community.